Managing Seller Inventory
Cahoot provides real-time inventory tracking as orders are processed, enabling you to monitor stock levels and plan replenishments before stock-outs occur. This proactive inventory management is especially crucial for Seller Fulfilled Prime SKUs.
Important Notes:
- Cahoot does not update Inventory Qty Available to any sales channels.
- If you use both Cahoot Shipping Software and Fulfillment Services, remember to maintain your Cahoot Only Fulfilled settings for network SKUs.
- The Inventory Adjustment License is an optional add-on module.
Step-by-Step Guide
1Go to Inventory > Your Inventory.
- Your Qty Available is real-time inventory available for each of the SKUs stored at your warehouse.
- Qty Committed is the number of units actively assigned to orders for fulfillment (i.e. orders in Processing Order Status), but not yet Shipped.
- Qty Back Ordered is the total number of units above and beyond your current Qty On Hand needed to fulfill all current Orders.
- Qty On Hand is the total number of units in stock, which is equal to the Qty Available (units not yet committed to an order) PLUS Qty Committed (units already committed to an order).
2When Qty Available reaches zero (0) units, orders for the SKU are added to the Back Orders Order Status, and can be found via Orders > Back Orders.
3If a SKU is Back Ordered, Cahoot will not allow orders containing this SKU to be shipped. First, inventory adjustments need to be made.
Add Inventory Transaction
4Go to Inventory > Add Inventory Transaction.
5Select a Transaction Type, then click Add New Item to search through your product catalog. Choose the items you want to update and click Select.
Or Add Items in Bulk for the SKUs you want to update.
6Update the Adjust Qty By values for each SKU.
7Complete the inventory adjustment by clicking Submit Adjustments.
Lastly, it's a good idea to verify that your Cahoot SKUs are Live by going to the All Products grid and confirming the Open for Cahoot Fulfillment setting is set to Yes. If any of your Cahoot SKUs (that have available partner inventory) are set to No, please Submit Ticket with Cahoot Support to learn more.
Your Qty Available
This only applies to sellers using Cahoot for fulfillment AND shipping orders from their own location. This inventory value is static and not managed by Cahoot. It determines your participation in fulfilling orders from your warehouse based on the following values:
- 0 – Seller is out of stock. Cahoot will fulfill all orders (if inventory exists). Cahoot Only Fulfilled = ON
- 99 – Seller has stock and will share fulfillment with Cahoot. Cahoot Only Fulfilled = OFF